Contact the Staff Hub
The Staff Hub processes all contract changes and can provide advice and support.
A Contract Change form is for departments to inform HR about changes to staff contracts, such as a change of hours, a movement from a fixed term to open ended contract, or when there is a change in the source of funding for their role.
Please review the associated guidance below before you submit an online contract change form to the Staff Hub to ensure they have the correct information to process your request. Remember, it is the department's responsibility to ensure the correct information and details are on the contract change form, otherwise, this may result in delays in processing the change.
Please refer to the new Contract change form guidance page for further information and guidance.
The online contract change form can be used to request the following contract change types and will allow departments to request multiple types of changes to a contract within a single request:
- Change in working hours, organisation, job title or reporting line
- Change in funding or Labour Distribution Schedules (LDS)
- Extension of fixed term contracts or secondments
- Switch from fixed term to open-ended contract
- PhD promotions (Research Assistant to Research Associate)
- Assistant supervisor request
To submit a contract change not supported by the new form, please complete our Contractual change [doc] form.
Other types of contract change
Template email
- In the subject line, please include the following: [Dept] [Name] [CID] [Supplementary Role Extension] [when the change is effective by. E.g. 10/11/2025]
Information to include in your request
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The individual(s) who need the extension of the role
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Whether the post carries remuneration, the remuneration amount and the charging code
- Start and end date of the role
- Detail of the additional duties
How you will know the work has been completed
- Email confirmation to individual and line manager.
Submit request
Subject line to action the request
- In the subject line, please include the following: [Dept] [Name] [CID] [Supplementary Role] [when the change is effective by. E.g. 10/11/2025]
Information to include in your request
-
The new role holder(s) of the request
-
Whether the post carries remuneration, the remuneration amount and the charging code
- Start and end date of the role
- Detail of the additional duties
Must do
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Must be received before the HR payroll deadline to be included in the next pay run if post carries remuneration
How you will know the work has been completed
- Email confirmation to individual and line manager.